School AED Planning in the UAE: A Procurement Checklist

What this school guide now covers

Updated 3 October 2026: the earlier article’s unsupported nationwide equipment counts, staffing and training rules, clinical statistics, pediatric treatment instructions, model claims and package prices have been removed. The existing address and original 15 May 2026 publication date are retained.

This guide helps a school prepare a purchasing brief and handover record. It uses selected authority and manufacturer documents, with their scope identified. It is not a complete review of education or healthcare requirements, a compliance certificate, or a clinical response protocol. Have the school’s responsible clinical team review the proposed equipment and arrangements before purchase.

Check the applicable clinic standard and version

DHA’s educational-clinic standard, version 4.1, applies to DHA-licensed clinics in educational and academic institutions and the DHA-licensed professionals working there. It was issued on 11 April 2025 and took effect on 11 June 2025. Appendix 3, section B, lists an AED among standard equipment.

That document has a defined licensing scope. It should not be relabelled as a single nationwide MOHAP school checklist. Ask the responsible clinic team to confirm the current applicable version, related requirements and equipment plan for your campus. Record the document reference and the reviewer’s decision in the purchasing brief.

Source: DHA educational-clinic standard v4.1: scope, applicability and Appendix 3

For Abu Dhabi, include the DoH clinic requirements

ADEK’s School Health and Safety Policy, version 1.1, section 4.1, directs schools to operate clinics in line with Department of Health requirements and standards and to obtain and maintain a DoH healthcare-facility licence.

For an Abu Dhabi procurement brief, ask the clinic team which current DoH documents and equipment requirements apply. The ADEK reference is a starting point for that review, not evidence that Dubai’s equipment list can simply be copied. For another emirate, confirm the relevant education and healthcare authorities rather than changing the place name on the same checklist.

Source: ADEK School Health and Safety Policy v1.1, section 4.1

Request exact model and child-accessory records

Philips’ US HeartStart FRx page describes SMART Pads II for adults and children, with an optional Infant/Child Key. This is one manufacturer example of why accessory configuration matters. The US page does not establish UAE registration, local availability, what a supplier includes, or any NeoPulse model’s features.

For the model being quoted, request the manufacturer’s instructions, intended patient population and exact compatible accessory part numbers. Ask the responsible clinical reviewer to confirm suitability. Keep clinical operating instructions in the approved training and manufacturer materials; a procurement article should not substitute its own age limits or energy settings.

Ask the supplier to itemise every accessory needed for the agreed configuration. A quotation saying “adult and child capable” leaves open whether the required accessory is included, optional, compatible, available and covered by the handover.

Source: Philips US HeartStart FRx product information and optional Infant/Child Key

Review the whole school day and named cover

Use a campus walk-through to make access questions concrete. Include the clinic, teaching blocks, sports areas and places used for after-school activities. Ask who can reach the equipment when normal rooms or gates are closed, and who owns arrangements for off-site activities. Record a question as unresolved when the responsible team has not agreed an answer.

Prepare a staff-cover record with a named owner and backup for equipment administration. Have the clinical team identify the training, competence and renewal requirements applicable to the people expected to respond. A supplier demonstration and a staff training programme should be described separately in the offer.

This planning exercise does not set a universal AED count, retrieval-time target or staff-to-device ratio. Agree the campus plan with the responsible reviewers, and revisit it when access routes, activity hours, staff or equipment change.

• During lessons: who owns the access route and knows where the equipment is kept?
• During sports and after-school use: do the agreed access and staff-cover arrangements still apply?
• At term changes or staff absence: who receives the records and takes over outstanding actions?

Use one handover record for the purchasing decision

The following worksheet is an original editorial aid for the school’s procurement, facilities and clinical teams. It is not copied from an authority inspection form. Add the actual document references, people and unresolved actions for your campus; do not mark a row complete on the strength of a brochure alone.

Keep the decision record with the written offer. If a supplier proposes a different model or accessory before delivery, send the changed configuration back to the responsible reviewer instead of treating it as an equivalent substitution automatically.

Agree checks and acceptance before placing the order

DHA version 4.1, section 6.12, ties regular equipment inspection and maintenance to manufacturers’ specifications. It does not supply a universal quarterly AED checklist.

Build the school’s equipment record from the exact model’s instructions and the applicable local requirements. Record consumable replacement information, the person responsible for checks, how a fault is escalated and the agreed process when equipment is unavailable. Include the handover of these duties during holidays and staff changes.

Before accepting the order, reconcile the delivered model, serial number and accessories with the reviewed offer. Keep installation, training, warranty, service, consumables and any replacement arrangement as separate written items. Confirm price, stock and timing with the supplier for that order; this guide supplies no package price or delivery guarantee.

Source: DHA educational-clinic standard v4.1, section 6.12